How are appointments displayed in a calendar view?

The following appointment properties define an appointment’s display in the calendar view:
  • The appointment colorBy default, appointments are displayed in the calendar color. You can also set the appointment color as follows:
  • You can assign a color to an appointment.
  • Depending on the configuration, an appointment can be displayed in the color of its category.
  • Your appointment confirmation: Accepted, Maybe, Declined
  • The setting whether an appointment is displayed as FreeSuch an appointment does not cause conflicts when overlapping with other appointments.
  • The appointment’s visibility in shared calendars: Standard, Private, Secret

Default appointment display

These appointments are visible to all users with whom the calendar is shared. Depending on your appointment confirmation status, those appointments are displayed as follows:
  • An unconfirmed appointment is displayed in gray and hatched. The subject is preceded by a period.
  • A confirmed appointment will be displayed in its appointment color.
  • A confirmed appointment that is displayed as Free is displayed in its appointment color and hatched.
  • An appointment with the status Maybe will be displayed in its appointment color. The subject is preceded by a question mark icon.
  • An appointment that you have declined will be displayed in gray. The subject will be preceded by the Declined icon. The subject is crossed out.In the Advanced settings section of the calendar settings, you can define whether declined appointments will be displayed.
  • An appointment that has been declined by all other participants will be marked with the All declined icon.

Private appointment display

For the display of private appointments, the following also applies:
  • Private appointments are marked with the Private icon.
  • In a shared calendar, the private appointment is visible to all participants. All other users will only see the private appointment’s date, but no other appointment data.

Secret appointment display

For the display of secret appointments, the following also applies:
  • Secret appointments are marked with the Secret icon.
  • In a shared calendar, the secret appointment is visible to all participants. For all other users, the secret appointment is invisible
  • Secret appointments are not considered for the conflict handling. It is not displayed in the scheduling view.

Appointment icon overview

If there is enough space, the following icons are displayed in the Day, Workweek and Week calendar view, depending on an appointment’s properties:
  •  recurring appointment
  • appointment with several participants
  •  private appointment
  •  secret appointment
  •  unconfirmed appointment
  •  declined appointment
  • appointment declined by all other participants
Related topics:
  •  Day, Work week, Week, Month or Year calendar view.⁠ 
  •  Displaying appointments in different views⁠  Setting the appointment display in the editing window⁠  Using calendar colors⁠ 
Parent topic:  Viewing Appointments⁠