Mail Settings

.1Click the Settings icon  in the menu bar. Click on All settings.You can also click on Settings in the App Launcher.The Settings window opens.
.2Click on Mail in the left pane.

•  Layout 
•  Reading 
•  inbox categories 
•  Signature 
•  Compose & Reply 
•  Email aliases 
•  Templates 
•  Rules 
•  AI integration 
•  Folders 
•  Advanced settings 

Layout

Reading

• Email list item. 
• simple, contact pictures, checkboxes. Defines whether contact images, checkboxes or none of these elements will be displayed in the list view.
• Show text preview. Defines whether the first words of the email content will be displayed in the email list view.
• Show categories. Defines whether the categories assigned to the email will be displayed in the email list view.
• Always show full date and time. Defines whether not only the date of receipt but also the time of receipt will be displayed in the email list view.
• show message size. Defines whether an email’s size will be displayed in the email list view.
• Reading pane. 
• Use colors for quoted lines. Specifies whether original messages are highlighted and introduced with a vertical line. This option assumes that the original email text is not attached but appended to the email.
• Use fixed-width font for text mails. Specifies whether a fixed-width font is used when displaying a plain text email.
• Font size. Defines the font size when displaying an email.
• Mark as read. Defines the period after which an email will be automatically marked as read when selecting the email.
• Immediately. The email will immediately be marked as read.
• After 5 seconds, after 20 seconds. The email will be marked as read after the period defined.
• Never. The email will not automatically be marked as read.

inbox categories

Signature

Compose & Reply

• Message format. Defines the format in which emails are sent:
• HTML. The email will be sent with html markup. You can format the email text.
• Plain text. The email text will be sent as plain text without formatting.
• HTML and plain text. The email will be sent with html markup and additionally as plain text.
• Default text style. Defines the preset font style for email text in html format.
• Undo send. Defines whether emails will be sent immediately or with a short delay.
• Without delay. The email will be sent immediately. You can not undo the sending of the email.
• 5 seconds, 10 seconds. The email will be sent with the delay selected. You can undo the sending of the email within this time frame.

AI integration

Email aliases

• Email aliases. Specifies the pre-set sender address for new emails.Note: The sender's name is displayed in front of the sender address. If you enter a name in the Your name input field in the Your Accounts section of the Accounts settings, this name overwrites the preset sender name.

Templates

Rules

• Add new rule. See  Filtering Emails by Using Rules 
• Vacation notice. See  Sending a vacation notice automatically 
• Auto forward. See  Automatically forwarding emails 

Folders

• “Unread” folder that contains all unread emails. Defines whether the Unread folder is displayed in the folder view.
• “folder “Flagged” that contains flagged emails. Defines whether the Flagged folder is displayed in the folder view.
• Change IMAP subscriptions. See  Subscribing to shared or personal email folders 

Advanced settings

• Behavior. 
• Show requests for read receipts. Defines whether a return receipt is displayed if a received email includes receipt confirmation request.
• Permanently remove deleted emails. Defines whether deleted emails will be removed permanently or whether they will go to the trash folder.Warning: Depending on the configuration, permanently deleted emails can not be recovered.See  Deleting emails 
• Select newest read message automatically at start. Defines whether the most recent read message will be selected automatically when starting the app.
• Ask for mailto link registration. Determines whether the groupware may ask for a registration for mailto links when you click on a link on a website to send an email. You can also register the groupware for mailto links by clicking on Register now.
• Reading. 
• Allow displaying HTML formatted emails. Specifies whether or not displaying HTML messages is allowed.
• Automatic email address collection. Defines whether new email addresses are automatically added as new contacts in the Collected addresses folder when sending or reading a new email.
• Forward emails as. Specifies how an email text is sent when forwarding the email.
• Inline. The text is sent within the new email text.
• Attachment. The text is sent as attachment to the new email.
• Compose & Reply. 
• Insert the original email text to a reply. Specifies whether the original email text is appended to an email reply.
• Ask before replying to a mailing list. Defines whether you have to confirm the recipient when replying to a mailing list.
• Always attach my detailed contact data as vCard. Specifies whether your contact data will be attached to a new email in the vCard format.
• Always add to BCC. To send each outgoing email as blind copy (BCC) to an email address, enter the wanted email address in this field.

•  The Email settings menu  The Email list view  The Email folder view 

•  Sending Emails  Editing the primary email account  Viewing Emails  Collecting addresses 
•  Searching for Settings  Customized Settings