Automatically Adding Contacts or Resources from the Address Directory

In the Global address list window, you can use various functions for finding contacts and resources and auto-fill an input field with the related email addresses. The following functions are available:
  • search for the name, department, position, phone number, email address
  • set a filter for defining the address lists to be displayed and selected
  • select the address list to be searched
How to automatically add a contact’s or resource’s email address from the address directory:
    Click the Select contacts icon in an editing window. This icon will be available in the input fields for email addresses, while:
  • selecting the recipients when sending an email
  • adding participants to an appointment or task
  • inviting persons to a share
The Global address list window opens.
    Enter a search term in Search.All contacts and resources that include the search term in the following data will be displayed: name, department, position, phone number, email address All distribution lists and resources with a name or email address that includes the search term, will be displayed.
    You can limit the search result by using the following functions:
  • Enter a term in Filter to define the address lists to be displayed in Address list.
  • In Address list, select the address list to be searchedTo only search for resources, select Resources from the Address list entries.
    Select at least one object.The selected contacts, distribution lists and resources will be displayed in a selection list at the bottom. You can remove single objects from the list.
    If required, repeat steps 2 to 4 to find and select further objects.
    To automatically insert the email addresses of the objects selected, click on Select.
Superordinate actions:
  •  Sending Emails⁠  Adding participants or resources when creating an appointment⁠  Using the scheduling view⁠  Creating managed resources⁠  Creating new distribution lists⁠  Adding participants when creating a task⁠  Sharing data⁠ 
Related topics:
  •  Displaying Contacts⁠ 
Parent topic:  Address Book⁠