Creating Appointments

Learn about the different ways of creating an appointment and what functions are available for defining the appointment data.
Notes:
  • To create an appointment in a calendar, you need to have the permission to create objects in the calendar.
  • You can not create appointments in calendar subscriptions.
Tip: Whether it is best to use an appointment or a task can be determined based on the following criteria:
  • An appointment takes place at a defined point in time. If you need to execute an action at a defined point in time, create an appointment for this action.
  • A task has a due date and sometimes a priority. If you are flexible regarding the time schedule of an action and only have to respect the due date, enter a task for this action.
How to create a new appointment:
    In the folder view, open a calendar for which you have the permission to create objects.
    Click on New appointment.If you work in another app and you do not want to leave that app, you can use the More actions icon  in the button for creating objects.If selecting a shared calendar, you are asked where to create the appointment:
  • If you create the appointment on behalf of the owner, the appointment is created in the owner's shared calendar.
  • If you invite the owner to the appointment, the appointment is saved in your calendar.
    Enter a title.
    To set an appointment's start and end time, use the following options below Start date and Ends on.
  • Click on a date. Enter a date or select a date in the date picker.For all day appointments, activate All day.
  • Click on a time. Enter the time or select a time from the list.
  • You can set the time zone for the start or end time by clicking on the Change time zone button next to a time.
    You can enter a location and a description.If you want to create the appointment in another calendar, click on the calendar name below Calendar. Select a calendar.
    Click on Create.
Options:
  • To create an appointment, double-click in the calendar sheet on a free area or drag open an area ranging from the beginning to the end of the new appointment.
  • In order to create an all day appointment, select the Work week or Week calendar view. Click on a day above the calendar sheet.
  • Depending on the configuration, you can assign a category to the appointment. To do so, click on Add category next to Categories. Select an existing category or create a new one.In order to remove a category, click the Remove category icon  next to the category.
User interface:
  •  The appointment editing window⁠ 
Subordinated actions:
  •  Using the date picker in the editing window⁠  Creating an audio/video conference in the editing window⁠  Creating a recurring appointment in the editing window⁠  Setting the appointment display in the editing window⁠  Setting appointment reminders in the editing window⁠  Adding participants or resources when creating an appointment⁠  Adding attachments when creating an appointment⁠  Resolving conflicts when creating an appointment⁠ 
Related topics:
  •  Further Functions for Creating Appointments⁠  Creating appointments by using the resource calendar⁠  Inviting contacts to an appointment⁠  Managing favorite time zones⁠  Using Categories⁠ 
Parent topic:  Calendar⁠